Privacy Policy

1. Information collected

The event may collect identification, contact, age, gender, emergency contact, category, T-shirt size, payment status, timing, photographs, medical declarations and enquiry information. The website enquiry form collects the name, email address, optional phone number, enquiry category and message entered by the visitor.

2. Why information is used

• Registration, payment verification and participant communication.
• Bib assignment, timing, results, certificates and awards.
• Safety, emergency response and event operations.
• Fraud prevention, legal compliance and dispute handling.
• Marketing only where valid consent or another lawful basis applies.

3. Data sharing

Information may be shared with registration, payment, timing, email, SMS, medical, photography, insurance, logistics and government partners only as required for their role and under appropriate safeguards. Website enquiries are transmitted through the configured email service to the organising team, and an acknowledgement may be sent to the visitor.

4. Public event information

Name, bib number, category, finish time, ranking, certificate and event photographs may be made public as part of a sporting event. The final policy should explain opt-out or correction procedures where applicable.

5. Retention and security

Define how long registration, financial, medical, timing and marketing records are retained. Use role-based access, secure hosting, encrypted transfer, backups and documented deletion processes.

6. Participant choices

Provide a contact method for access, correction, deletion, withdrawal of marketing consent and privacy complaints, subject to legal and operational retention obligations.

7. Cookies and analytics

List analytics, advertising, embedded maps, social media and registration-platform cookies. Add a consent mechanism if required by the selected technologies and target audience.

8. Children

For minor participants, collect guardian consent and limit data collection to what is necessary for registration, safety and event administration.

9. Contact

Insert the organiser's privacy contact, postal address and response process before launch.